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FAMILY RENEW COMMUNITY INC.

JOB DESCRIPTION

JOB CODE: XXXX

DATE: 10-02-2019

POSITION TITLE:                            ACCOUNTANT

INCUMBENT:                                  

REPORTS TO:                                   EXECUTIVE DIRECTOR

DEPARTMENT:                                ADMINISTRATIVE STAFF

LOCATION:                                      HOLLY HILL

FLSA STATUS:                                 NON-EXEMPT – PART-TIME

 

POSITION SUMMARY:

Family Renew Community, Inc. is a not-for-profit ministry which serves the needs of homeless families with children.  We endeavor to assist families attain self-sufficiency through supportive services, intensive case management and education helping families develop basic life skills, job development skills, financial stability and ultimately securing permanent housing.

The Accountant is responsible for the preparation and maintenance of financial records and reports for Family Renew Community, Inc. Provides support to the Executive Director, Development Director and the Board of Trustees through bookkeeping, payroll, banking and reporting services.  Maintains all necessary and appropriate records, files and processes to ensure the smooth and compliant financial operation of the organization, focusing on accuracy and transparency.

ESSENTIAL FUNCTIONS:             

This job description should not be interpreted as all inclusive.  It is intended to identify the major responsibilities and requirements of this position.  The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this position description.

Performs Bookkeeping duties including, but not limited to; Prepare General Ledger and supporting accounts within applicable electronic accounting system.  Prepare Accounts Payable files and process checks for signing and distribution.  Record all revenues including sales reconciliations from the thrift stores, donations, grants and other funding sources.  Reconcile all accounts and prepare financial statements, including Balance Sheet, Revenue and Expenditure, Performance to Budget Variance and Cash Flow.  Maintain financial records and filing.  Follow up with Family Renew Community's accounts payable invoices as needed.  Ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures. Prepares and maintains grant accounting, documentation, and invoices to ensure grant reporting, compliance and grant reimbursement and payment.

Performs Payroll duties including, but not limited to; Administer group benefits and prepare bi-weekly payroll files as needed for approval by the Executive Director.  Maintain records for taxable benefits.  Monitor remittances to Receiver-General for source deductions.  Execute bi-weekly payroll activities using a 3rd party payroll service provider.

Performs Banking duties including, but not limited to; Reconcile bank accounts monthly.  Monitor cash flow and cash management.  Maintains strong relationship with all banking and financial institutions affiliated with Family Renew Community, Inc.

Performs Reporting duties including, but not limited to:  Prepare all monthly required Financial Statements such as financial statements, budget performance, and interim financial reporting. Prepare financial grant reporting and confirmations and monitor reporting requirements.  Prepare financial information and year end information for the external audit preparation.  Prepare and analyze the monthly budget/forecast to actual variance reports per program and department.  Perform general accounts analysis and reconciliations, including bank statements, fixed assets, employer's benefit costs, accruals and prepaid expenses.  Serves as liaison to approved outside audit firms to assist with the preparation for the yearly audit and annual audit.

Maintains FRC personnel files in concert with the Administrative Assistant.  Stores all staff employment records according to acceptable protocols.  Ensures the confidentiality of all personnel records including but not limited to background checks and alcohol and Drug Screening.

Maintains strict confidentiality of operations and records as directed.  Makes commitment to Family Renew Community's mission and core values as described in the Family Renew Community's Employee Creed.  Abides by principles of EEO compliance and contributes to a workplace of dignity and respect.  Works cooperatively in a group/team setting.  Shows respect to others.  Takes guidance and direction from supervisor.  Arrives/Reports to work on time and ready to work.

Solid communications skills both written and verbal.  Solid internet skills, Ability to organize, multitask, prioritize and work under pressure.  Able to be resourceful and proactive in dealing with issues that may arise.  Able to deal with rapidly-shifting priorities. 

MATERIALS AND EQUIPMENT USED

General Office Equipment

Proficiency in office software including Microsoft Office, Donor Perfect, ADP Systems, Clover Software and applicable Accounting software.

EDUCATION AND EXPERIENCE

Degree or diploma in business or administration and/or certification in bookkeeping or financial
management

Minimum 5 years recent related financial experience, ideally with a not-for-profit organization

LICENSES AND CERTIFICATIONS

None

KNOWLEDGE, SKILLS ANDS ABILITIES

Knowledge of practices and principles of accounting and /or financial management.

Solid communication skills both written and verbal

Solid computer and internet skills

Ability to organize, multitask, prioritize and work under pressure.

Ability to be resourceful and proactive in dealing with issues that may arise.

Ability to deal with rapidly-shifting priorities.

Ability to sit for extended periods of time at a desk.

Detail oriented and observant.

Team-oriented to achieve organizational objectives.

MENTAL AND PHYSICAL ABILITIES

Ability to meet attendance requirements

Ability to read, write and communicate the English language.

Ability to perform mathematical calculations and be proficient in financial management.

Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

Duties are usually performed seated.  Sitting may be relieved by brief or occasional periods of standing or walking.

WORKING CONDITIONS

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

All employees recognize that Family Renew Community, Inc. is a ministry and agrees that they will do nothing as an employee of Family Renew Community, Inc. to undermine its religious mission.